For forms that have user-editable fields, scripting, or complex embedded information,
use HTML documents instead. Anyone with a compliant Web browser will be able to
interact with the document, and Microsoft Office applications universally support saving
files into this format.
If you will want to access your documents a long time from now, say a few years, consider
storing your documents in the Open Document Format, or ODF. ODF, being open
and not encumbered by patents, will make it easier for you to access your documents
in the future. If your organization has any requirements for long-term data storage, use
ODF. Remember, Microsoft does not support old versions of Word documents today.
Furthermore, Word??™s latest document format is encumbered by patents, so you may lose
the right to access your documents in the future, or need to pay any fee required by the
vendor. Use ODF.
Before making any wholesale conversion away from Microsoft Office, make sure the
files you need to use will work as expected with the new office suite you have selected
or that you can construct suitable replacements if needed. Testing things ahead of time enables you to
make necessary adjustments without later having to endure the frustration of finding some important
document inaccessible or unusable.
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