If you have Microsoft Office OneNote, you can organize your scanned documents into different
notebooks, sections, and pages. OneNote offers you the choice of either placing the scans in your
notebooks or linking to other documents in the manner described shortly for Microsoft Excel.
Track Your Scanned Documents Using Tags
As you saw earlier in this project, after you scan a document from Windows Vista,
Windows Photo Gallery lets you tag the picture with various items of information.
This information lets you locate a particular picture or set of pictures in Windows
Photo Gallery.
Track Your Scanned Documents Using Excel
If you have Microsoft Office Excel (pretty much any recent version) or another
spreadsheet program with similar capabilities, you can create a spreadsheet that helps
you track your scanned documents. The following illustration shows an example:
Create a spreadsheet that contains a column for each item of information you
want to store about each picture. Here is an example, but you will almost certainly
want to keep a different set of data in your spreadsheet:
Year The year in which you scanned and filed the document.
Month The month in which you scanned and filed the document.
Day The day of the month on which you scanned and filed the document.
Category For example, Household, Personal, or Business.
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Project 19: Digitize Your Paper Documents 211
Subcategory For each category, create subcategories, such as Bank, Utilities,
Essential Documents, or Tax.
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